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5 min

What is a procurement survey and how to conduct one?

Use this guide to learn what a procurement survey is and how to conduct one

Apr 5, 2023
Logistics & Supply chain


When you’re in an organisation, everyone needs to understand how the procurement process works. A procurement survey can help you know what’s happening with your suppliers and vendors. It can also detect any issues or risks and plan future strategies accordingly. Let us understand what exactly is a procurement survey. What are its benefits? How do we conduct one? What are its applications?

What is a procurement survey?

A procurement survey is a way to assess the current state of your supply chain. It helps you identify areas for improvement and provides insight into how well your supply chain performs. An in-house team or a third party can conduct a procurement survey.

This type of survey can help you get a better understanding of your supply chain. It may also provide insight into how well it performs, allowing you to identify areas where you might need to improve.

A procurement survey is a tool that you can use to gain insights into your business. It can help you identify gaps in your business and opportunities for improvement. Additionally, it can also help you find out what your customers want and improve product or service quality. Senior management can use the results of a procurement survey to make strategic decisions on how their company should move forward with its products or services.

Why should you conduct a procurement survey?

A procurement survey is a tool that can help you improve your procurement process. It answers the following questions:

  • What are the best suppliers in my industry?
  • How can I save money on my purchases?
  • What do my competitors buy, and how much do they spend on these purchases?
  • How can I get access to the same suppliers as my competitors?
  • What are the most effective ways to improve my procurement process?
  • How can I ensure the quality of my purchases?
  • What is the amount that I spend on each purchase, and how do I compare with other companies in my industry?

Who should conduct a procurement survey?

Although any company can conduct a procurement survey, it's important to have someone who has experience in the field. The person conducting your survey should know what they're doing. In addition, they should be able to answer any questions you may have about the survey.

Your survey can cover a variety of topics including:-

-The amount of money spent on goods and services every year.

-How often they purchase each type of product or service, how many they purchase, and how much they spend.

-Any challenges the company has with procurement.

A company might need to conduct a procurement survey when they are trying to determine the best supplier or distributor for their product. They could be looking for a supplier who can manufacture their product at an affordable price, and have the ability to meet deadlines and quality standards. The company might also want to know if some other suppliers or distributors could offer better pricing than their current supplier.

How to conduct a procurement survey?

You can use a procurement survey to gather information about your organisation's procurement processes. Learn more about these processes in this post. A well-designed survey will help you understand how well your current process works and identify areas for improvement.

  • Create a survey: Before creating the actual survey, it's important to think about what questions you want to be answered by conducting the survey. You should also think about who will take part in answering these questions.
  • Set up the survey: Once you've decided on what information you need to gather, it's time to set up an online form to collect answers. 
  • Decide on the type of question you want to ask your audience. Many different types of questions can be used to gather information from an audience, including open-ended questions, multiple choice questions, rating scales (such as 1-5), ranking tasks (such as "Which is more important?"), and so on.
  • Create a plan for getting responses back from respondents promptly.

Some additional tips on conducting a procurement survey

A procurement survey is an important part of any business strategy. It helps you fine-tune your strategy and make better decisions in the future, which ultimately leads to higher profits. The first step to conducting a procurement survey is defining its purpose of it. Why are you conducting this particular type of research? Are there specific goals or objectives that need to be met? Once you have answered these questions, you can then move on to finding out what kind of information needs to be gathered from a procurement survey.

A procurement survey is a process of collecting information about the current procurement practices in an organisation. It is a tool for evaluating the effectiveness of the existing procurement policies and procedures, as well as identifying areas for improvement. A procurement survey helps you to understand the current state of your procurement processes, including:

  • What are the types of purchases?
  • How much does each type cost?
  • Are there any trends over time?

Here are some tips to conduct a procurement survey:-

1. Make sure your survey is short and sweet.

2. Ensure it's accessible so that people can fill it out on their own time.

3. Define the parameters of what you want to know from the procurement survey.

4. Give clear instructions about how to fill out the survey.

Keep your procurement survey short and simple to collect as much data as possible

A procurement survey is an assessment of a company's current and future needs, conducted by an independent third party. It helps you understand where your organisation stands in terms of its procurement processes, such as purchasing goods and services.

The purpose of conducting a procurement survey is to assess the current state of your organisation's purchasing activities and identify areas where improvement could be made. You can do so by analysing internal data on existing contracts and comparing them with industry standards or best practices. The survey can be a short questionnaire or a more detailed report. It is important to keep the survey simple and easy to complete so that you can collect as much data as possible.

Use your procurement survey to benchmark against your competitors

A procurement survey is a tool to measure the performance of your procurement process. It helps you identify areas where you can make improvements and also allows for benchmarking against other organisations. A procurement survey should not only look at how efficiently you are currently performing but also at what improvements can be made in the future. You can conduct the survey internally, with the help of your procurement team, or externally with the help of a third party.

Benefits of procurement survey

The benefits of a procurement survey include:

  • It helps you know your strengths and weaknesses. By conducting a procurement survey, you can get an idea of where your organisation stands in terms of procurement processes.
  • A survey improves your procurement processes by identifying opportunities for improvement. These could be cost savings through better supplier management practices or risk mitigation through effective contract management techniques.
  • It identifies potential risks and threats within the supply chain by analysing current contractual arrangements with suppliers. This gives companies more control over their supply chains so they aren't caught off guard by unexpected changes that could negatively impact operations (e.g.changes in currency exchange rates).

A procurement survey can help you gain a deeper understanding of your purchasing needs and preferences. You can use the information collected to develop better strategies for purchasing materials, services, and equipment. Additionally, you can use the results of a procurement survey to identify the main suppliers in the company's supply chain, as well as their capabilities and their pricing. You can then use this information to make effective decisions about which suppliers should be awarded contracts for products or services.

Types of procurement survey

There are two different types of procurement surveys:-

  • The first is a supplier survey, which you can use to gauge your current suppliers' performance. This type of survey helps you identify areas where they could improve their services or products.
  • Next is an acquisition survey, which allows you to gather information about potential vendors and suppliers that may not be on your radar yet. In addition, this type of survey can help you identify new suppliers that may be able to provide the same or better products and services at a lower price.

Applications of a procurement survey

Procurement surveys are used to evaluate the current procurement process and identify areas for improvement. They can be conducted at any point in time, but are most effective when done periodically (e.g., annually or biannually). This will ensure that you have good data for comparison purposes, as well as a clear idea of what changes have been made over time.

These surveys help with cost reduction, cost savings, cost control, cost containment, and savings on procurement costs by:

  • Helping you understand where your money is going so that you can make better decisions about how it's spent;
  • Providing insight into what works well and what doesn't work so well within your existing processes;
  • Identifying opportunities that could lead to greater efficiency or effectiveness.

It helps you identify areas of improvement within your organisation. In addition to identifying opportunities for improvement, a procurement survey can also be used to recognise the good work that's being done in various areas of your supply chain (e.g.supplier management practices). It helps keep things running smoothly by identifying where problems may arise and taking steps to prevent them before they occur.

A procurement survey is a tool that can be used by companies to help them understand what their customers want. It involves collecting information about the process of purchasing goods or services, including how people make decisions about what to buy, why they choose one vendor over another, and how satisfied they are with the products and services they purchase.

What are some problems that a company can face while conducting a procurement survey?

Procurement surveys are a great way for companies to gain insight into their practices and the state of the industry. But they can also be challenging to conduct, especially if your company has never done one before. Here are some of the most common problems companies encounter while conducting procurement surveys:

You want to make sure that your survey is as short as possible, but you also want it to be thorough enough that it provides valuable information. This can create a real dilemma. If you ask too many questions, people may get frustrated. If you don't ask enough questions, your data won't be very reliable or valuable. You need to find a balance between these two extremes that's right for your organisation's needs.

Sometimes, participants don't understand what they're being asked about. This is another problem that often arises when conducting procurement surveys: participants think they're being asked something different than what they are being asked. This can happen when there aren't clear instructions at the beginning of the survey explaining what information is required.


A procurement survey is a method of collecting information about suppliers, which can be used to improve the efficiency and effectiveness of the procurement process. It allows the company in question to identify where their suppliers are located, how long they have been in business, how well their products meet quality standards, and other relevant information. This information is then used to improve their internal processes by creating more efficient contracts or improving existing ones.

For example, a company may want to know whether or not its supplier meets certain environmental standards. If so, it can use this information when creating contracts for future purchases from that supplier. A procurement survey is a process by which organisations can gather information about their supply chain and processes. It is also known as a "procurement audit" or "supply chain audit". Curious to learn more? Check out: 5 steps to conduct supply chain market research.

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